About the Office of the City Clerk

The City Clerk, a Charter Officer appointed by and accountable to the  City Commission, is a vital link between the Commission, City staff, and the public.  In this capacity, the Clerk's Office is responsible for maintaining and preserving all official documents and proceedings of the City Commission.  Acting as the Custodian of the City seal, the City Clerk authenticates signatures and records all official legislative actions.  Furthermore, the City Clerk countersigns all contracts made on behalf of the City.

Functions & Duties

  • Recording the minutes and all official actions of the City Commission
  • Prepares agendas for the City Commission and all other Boards and Committee meetings
  • Attesting to and maintaining custody of all Official records of the City Of Key West
  • Administering the publication and supplementation of the City Code Book
  • Process, record, file, and advertise Ordinances, Resolutions, and legal notices
  • Administers a Citywide Records Management program for all official records in compliance with the State of Florida
  • Serves as the City's Records Management Liaison Officer (RMLO) with the State of Florida
  • Respond to Public Records Requests
  • Administers Oath of Office
  • Maintain official City zoning map
  • Provide Notary Services for City related business
  • Chief Elections Administrator
  • Presides over Bid openings and provides summaries of the responses.
  • Serves as the Financial Disclosure Coordinator with the State of Florida Commission on Ethics
  • Submits City Commission-approved documents for recording with the Clerk of the Court
  • Assists the City's Boards and Committees