Records Management

Florida Statutes

Pursuant to Section 119.07 (4)(d), Florida Statutes, the city clerk’s office is authorized to charge, in addition to the cost of duplication, a reasonable service charge for the cost of the "extensive use of information technology resources or of personnel, if such use is required because of the nature of volume of public records to be inspected, examined or copied.

Public Records

The City of Key West is mandated by the State of Florida to maintain City records in accordance with the public records law. This includes traditional paper documents, as well as information stored on City computers such as word and excel documents, calendars and emails made or received in the connection with the official business of the City. These records may not be deleted or destroyed unless done in accordance with the Florida Department of State’s retention schedule.

To ensure compliance with applicable public records laws, please do not delete any document without communicating with the City Clerk’s office.

Online Public Records Request

Public Records requests can be made through the City’s website. We’ve upgraded the Action Line to ensure quick, thorough responses to request documents.

Visit the Submit a Request page, from there you will be able to request anything you need, from a police report to a bid document.

State of Florida General Record Schedules for Documents

General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. Examples include personnel, accounting and general administration. Not all individual records are covered by these General Records Schedules. Please contact the City Clerk for more information.